Privacy Notice for Pupils






Pupils in Schools, Alternative Provision and Pupil Referral Units

and Children in Early Years Settings



Privacy Notice - Data Protection Act 1998


We, Pipworth Community Primary School, are a data controller for the purposes of the Data Protection Act. We collect information from you and may receive information about you from your previous school and the Learning Records Service. We hold this personal data and use it to:


·               Support your teaching and learning;


·               Monitor and report on your progress;


·               Provide appropriate pastoral care, and


·               Assess how well your school is doing.


This information includes your contact details, national curriculum assessment results, attendance information[1]and personal characteristics such as your ethnic group, any special educational needs and relevant medical information. If you areenrolling for post 14 qualifications we will be provided with your unique learner number (ULN) by the Learning Records Service and may also obtain from them details of any learning or qualifications you have undertaken.


We will not give information about you to anyone outside the school without your consent unless the law and our rules allow us to.


We are required by law to pass some information about you to the Local Authority and the Department for Education (DfE) 



If you want to see a copy of the information about you that we hold and/or share, please contact Mrs Procter, Admin. and Clerical Manager in the School Office..


If you require more information about how the Local Authority (LA) and/or DfE store and use your information, then please go to the following websites:




If you are unable to access these websites we can send you a copy of this information. Please contact the LA or DfE as follows:


·         First Point, Sheffield City Council, Howden House, 1 Union Street, Sheffield, S1 2SH


·               Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street


Telephone:         0370 000 2288


For more information about young peoples’ services, please go to the Direct gov Young People page at or the LA website shown above.


[1] Attendance is not collected for pupils under 5 at Early Years Settings or Maintained Schools as part of Censuses for the Department for Education. This footnote can be removed where Local Authorities collect attendance for under 5’s for their own specific purposes.